The Espresso Shot Your Brand Needs

Full-service virtual assistants for real estate pros — from leads to closings, we handle the rest.

Who we are

We communicate to get your business to the next level

We’re the full-service virtual assistant team built exclusively for real estate professionals — from lead generation to transaction coordination. Fuel your success. Skip the admin sludge. Focus on what you close.

What we offer

Our Core Services

Lead Generation & Follow-Up

ㆍCold calling FSBOs, expired listings & investors.
ㆍInitial outreach, lead qualification, nurture campaigns.
ㆍCRM entries and automated reminders

MLS & Listing Support

ㆍInput or update listings across MLS, Zillow & other platforms
ㆍWrite and proofread engaging property descriptions
ㆍCoordinate photos, 3D tours, and virtual staging

CRM & Admin Management

ㆍCRM Management (KvCORE, Follow Up Boss, Go High-level and more)
ㆍManage inboxes, appointment scheduling, and calendar sync
ㆍPrepare and send standard documents and client reminders

Transaction Coordination (TC)

ㆍContract-to-close tracking, signature coordination, deadline monitoring
ㆍLiaise with lenders, title companies, attorneys, insurers
ㆍMaintain transparency with daily task reports

Marketing, Content & Social Media

ㆍDesign & Manage Social Media (Instagram/Facebook/LinkedIn) posts & accounts using diverse tools
ㆍWrite email newsletters, landing pages, ads and more
ㆍMaintain engagement and brand presence online

Video Editing & Graphic Designing

ㆍEdit listing videos, reels, and promotional content tailored for real estate
ㆍDesign flyers, brochures, social media graphics, and listing presentations
ㆍCreate branded visual assets that align with your style and increase visibility

Why Choose Us

Why Mellstate?

We understand real estate. Our team is fluent in MLS systems, CRM tools, and follow-up workflows tailored to solo agents, teams, and brokers nationwide.

Delegate everything: emails, listings, scheduling, lead follow-ups. You reclaim hours weekly to meet clients and close sales.

Fast onboarding. Flexible plans. Grow your support as your business does — without the overhead of local hires

We don’t just assist — we optimize. From smoother transactions to better lead conversion, our support directly impacts your bottom line.

Mellstate was built to fuel realtors — not bog them down.

After working with agents bogged down by admin, we realized: Your time should be spent closing, not typing. Based internationally (virtual, remote), our team handles your backend so you can stay client-facing.

Testimonial

What they say about us.

I was drowning in follow-ups, paperwork, and scheduling chaos. Bringing Mellstate on board gave me room to breathe — and sell. They understood the rhythm of real estate right away and took over the tasks that used to eat up my evenings. I’ve never felt more in control of my business.

I wasn’t sure if hiring a VA would really help me grow, but Mellstate proved me wrong. From organizing my CRM to designing killer listing flyers and managing my inbox, they’ve been a game-changer. It feels like I’ve got a full team behind me now — without the office rent.

How it works

Easy step to get service

Step 1

Schedule a meeting with us

Step 2

Meet your VA & get to know their expertise

Step 3

Get started & elevate your brand

Ready for your Espresso Shot?

Schedule your free demo or reply now — Let’s turn tasks into deals.